Assisted bill import

Rechvix can turn a distributor/supplier bill into a draft purchase (new products created automatically for anything not already in your catalogue) two ways:

1. In-app OCR — click "Scan distributor bill" on the Catalogue or Purchases page and photograph the bill directly. Runs entirely in your browser, free, no upload anywhere.
2. An AI chat site you already use (ChatGPT, Gemini, Claude, ...) — for a messier or handwritten bill where the built-in OCR struggles. This costs nothing extra if you already have free access to one of those tools; Rechvix itself never calls any AI API or sends your bill anywhere.

This file is the prompt for option 2. The in-app "Import from AI" button (next to "Scan distributor bill") shows this same text with a copy button, so you don't need to come back to this file to use it.

How to use it

1. Open ChatGPT, Gemini, or a similar AI chat site in your browser.
2. Upload a photo or PDF of the distributor bill to that chat.
3. Copy the prompt below and paste it into the same chat.
4. The AI replies with a Markdown document. Save that reply as a .md (or .txt) file — select all, copy, paste into a plain text file, save it.
5. In Rechvix, click Import from AI (next to "Scan distributor bill") and upload that file. You'll land on the same review screen as the built-in scanner: match or create each product, pick or create the distributor, then create the purchase.

The prompt

You are extracting data from a distributor/supplier bill or invoice
(image or PDF) for import into inventory/billing software. Read the
attached document carefully and output ONLY a Markdown document in
EXACTLY this format, with no extra commentary before or after it:

Distributor Name: <the seller/distributor's business name>
GSTIN: <their GSTIN if shown on the bill, else leave blank>
Phone: <their phone number if shown, else leave blank>
Invoice Number: <the bill/invoice number, if shown>
Invoice Date: <the bill date, in YYYY-MM-DD format if you can tell>

## Items

| Description | HSN/SAC | Quantity | Unit | Rate | Amount |
|---|---|---|---|---|---|
| <item name as printed> | <HSN/SAC code if shown, else blank> | <quantity, digits only> | <unit, e.g. PCS/KG/BOX/LTR> | <price per unit, digits only> | <line total, digits only> |

(one row per line item on the bill — include every item, even if a
field is unclear)

Rules:
- Use plain numbers only for Quantity, Rate, and Amount — no currency
  symbols, no thousands separators, no text.
- If Rate is missing but Quantity and Amount are both present, compute
  Rate = Amount / Quantity yourself.
- Do not invent or guess any data that isn't actually on the bill —
  leave a field blank rather than making something up.
- Output nothing except the Markdown described above: no explanation,
  no "here is the extracted data" preamble, no code fence around the
  whole reply.

Why this format

Rechvix's importer looks for the Distributor Name: / GSTIN: / Phone: lines and a Markdown table under an ## Items heading, matching table columns by name rather than position — so an AI reordering columns or adding an extra one won't misalign your data. Anything the parser can't confidently find is just left blank for you to fill in on the review screen; nothing is silently guessed. If an AI wraps its whole reply in a `markdown code fence despite the instructions, that's fine too — the importer strips it automatically.